realMLS Data Conversion

Customers will have parallel access beginning December 4th, during which time they can access the new Data Share version while still having access to the legacy version.

The full conversion will take place on December 18th, after this date listing entry and data changes will no longer be allowed in the legacy version. The legacy version remains available until January 31, 2024, but will contain latent data as it will not be updated.

The RESO (Real Estate Standards Organization) Data Dictionary is the real estate industry’s universal language for data. RESOs mission is to create and promote the adoption and utilization of standards that drive efficiency throughout the real estate industry.

Using the RESO Standard to align the fields of all MLSs in the data share will ensure search functionality across the data share allowing users to conveniently search all participating MLSs data at the same time.

FBS has a data team that will map original data fields to their new RESO standardized data fields where it is applicable. If the original data field has been removed and there is no conversion option, then the field will be appended to the listing’s public remarks.

Beginning December 4, 2023, realMLS will be running the two databases concurrently but each will use a different login URL and login name.

Under the new database you will use the prefix real. before your current login name.

Example:

Current login name – bobsmith or 12345

New login name real.bobsmith or real.12345

Passwords have not changed; you will be able to use your existing password in both databases. If you do not know your password, please click on Forgot Password.

Access to the new database of flexmls will be available at https://real.flexmls.com 

Access to the legacy database of flexmls will be available at https://nef.flexmls.com 

You do not have to download a new mobile app! If your login is stored on your phone you will need to log out of the app and log back in using your new real. username credentials. This will ensure you are on the updated database.

The Field Name is the header, such as Status, Appliances, and Parking Features. A Detail is the specific item such as Dryer, Washer, Additional Parking, etc. Changes will be made to both Field Names and Detail options.

Incomplete listings will not be converted. Please submit all incomplete listings to either  Active or Coming Soon status before the full conversion on December 18^th 

If your listing is not ready to add before that time, we encourage you to print out the input form of your legacy incomplete listing. You will be able to use the conversion tool to re-enter your listing into new MLS Data Share system.

We have created a tool for your convenience! Access this tool here. Use this tool to type the original field name and see if the field was affected.  You will be able to lookup what a field has been converted to and where to find it on the new input sheet.

We have detailed conversion sheets available for your convenience! You may access the conversion sheets under the Conversion Details document section on this page. We also provide a Conversion Search Tool at the top of this page.  Use this tool to search  the original field name and determine  if the field was affected.  The tool allows you to search what a field has been converted to and where to find it on the new input sheet.

Saved searches will be impacted and will require you to make certain changes to your search parameters. Beginning December 4^th during the parallel access period, please review their saved searches for fields that will not be converted. Remember, some details will now be under different field names which will cause a break in searches using “and/or/not” search functions.

Contacts that were added to the legacy database between December 1^st to December 18^th will need to be re-added to the new database. This was done to prevent any potential data overwrites in your Contacts during parallel period. 

We recommend cleaning out any outdated subscription emails and/or Saved Searches. Removing unused searches and subscriptions from your profile system will help in reviewing these items after the conversion easier.

Please note, that the data conversion team at FBS will use the data in Regions and convert the data into their respective MLS Areas Major. Although you will not be able to select a Region you are still able to use the same geographic details, but instead  selecting the areas in the MLS Area Major field. (e.g. Legacy Region 1 = MLS Areas 011, 012, 013, 014 and 015)

Approx Parcel Size such as Less than .25 Acres, 1.1 to 2.5 acres, etc. are no longer going to be displayed in this format. The data instead is converted to Lot Size Acres as a text field. However, the original Approx Parcel size will still be searchable. Eventually this search will become outdated as agents will be  using the new Lot Size Acres Field. We recommend that you use both fields for the time being if you are doing searches for listings in Closed or Expired status.

Room Types will be searchable, this will be a new field you can now search by! However, the room dimensions and remarks of Room Types will not be searchable, this is no different than it is currently. These details will appear on your listing report, so we encourage you to add information in the Rooms tab when adding your listing.

We have created a tool for your convenience! Use our Lookup Tool to search the original field name, learn what it has been converted to and where to find it on the input sheet.

Legal name of Subdivision was converted to Tax Legal Description and is a text field where you may enter the legal description as written from the property record. You will use the field Subdivision to enter the Subdivision name of the property.

This will still be done from the change listing screen under Add Contingency. This status is now called Active Under Contract. The contingent date is that date that the offer was accepted with contingencies. The Selling member is still the name of the agent that brought the buyer, you will now have a pre-defined list of Contingency reasons to select from.

Active Under Contract is still an Active status, this means that when the listing reaches the expiration date it will expire. Under the conversion there is no longer a “Go into Pending on” field so there is no way to automatically make the listing go into Pending. When the listing is no longer accepting back-up offers and showings you will change the status to Pending or Sold.

CANCELED is a NEW STATUS and means that the listing contract has been terminated prior to the Expiration Date.

EXPIRED means that the listing contract has reached its termination date and there is no longer a contract between the seller and listing agent.

WITHDRAWN means the listing has been temporarily withdrawn from the market, but a contract still exists between the seller and the listing agent.

Lockbox procedures will remain unchanged. If you require access to a lockbox within the MLS of one of our datashare partners, you will need to get in touch with their respective association. On the other hand, if an agent from a different MLS, not affiliated with realMLS, needs access to your lockbox, they should reach out to NEFAR.

Per the RESO dictionary, the compass direction that the main entrance to the building faces. This information would need to be determined by the listing agent. This will not be a required field.

Yes. Our data is still kept in house so we would need to be notified of subdivisions that are needed for out of area listings.

In rentals you may list it as an apartment and for Accessory Dwelling Unit Y/N = Yes

A condotel is a condo that operates more like a hotel. Individuals own each unit, although the complex shares amenities like lobby registration and a cleaning service. Governed by documents very similar to condo docs

You will only be able to run a production report on realMLS data

Yes, you will see properties from all the MLSs once the datashare is live. 

Stories refers to the # of stories within the single unit/dwelling.

Stories Total refers to the total number of floors in the building. In Residential property type this will only be applicable to the Condo sub-type.

Entry Level refers to the main entry to the dwelling is located. This will be a numeric field.

Example – If you are listing a 2nd story condo in a 3-story condo building you would enter 1 for Stories, 3 for Stories Total, and 2 for Entry Level.

Living Area is the term used to replace Appx Heated SqFt. This field refers to the heated living area of the main building structure measured in square feet.